How to Migrate Data between G Suite Accounts

The ‘Suspended User' option in the G Suite account settings allows the ability to temporarily block a user account from accessing G Suite. Users with suspended accounts will not be able to access G Suite, but collaborators are still able to access documents shared on Google Drive. If you are using Google Vault, it is convenient to search documents and emails from your suspended accounts through eDiscovery.

However, even with account suspension, there is still a license charge fee for the suspended account. We’ll show you a way to reduce the licensing fee in situations such as someone decide to leave the company or have a freeze period. Here’s how to migrate users data to other accounts and still enjoy the benefits of Google services.

Preparation and relocation of services

First, create a separate G Suite account. This account will be used internally for backing up data and archiving purposes. You can then proceed with this backup account for services on your suspended accounts.

1. Calendar/Contacts Migration

You can easily migrate calendar and contacts using the data migration service in the G Suite Admin Console. You can also import and export calendar and contacts onto your backup account.

2. Google Drive/Docs Migration

With the Drive service privilege located within the admin console, you can migrate files and documents of a deleted user or suspended user to a backup G Suite account. Use this option to backup your account data to the separate G Suite account that you created.

Even when documents are moved, the collaborators’ access remains the same. However, with the transfer of ownership of the document, the initial creation and revision history of the deleted user will be deleted.

Screen Shot 2016-11-10 at 4.03.10 PM.png

Therefore, you can use the Netkiller Document Metadata Archiving Tool to migrate revision history. With the Metadata service, you are able to view the deleted user’s metadata information including creation/revision history, report and organized by a metadata snapshot spreadsheet. This allows you to back up and manage the revision history information of the deleted user’s documents.

Screen Shot 2016-10-21 at 10.30.35 AM.png

3. Email and Vault Migration

You can also migrate emails using the data migration service or Migration Tool. However, if a deleted user’s emails have been deleted, they will not be migrated; only current existing emails can be migrated.

If your organization is using Google Vault, all emails in the Google Vault will be archived. Regardless of whether the Google Vault user deletes emails, this is a service that records and archives all emails in real-time, so you can migrate, back up, and entirely search your emails.

Screen Shot 2016-11-10 at 4.00.04 PM.png
- Google Vault Search screen -

The Vault can only be backed up in MBOX files, so after downloading the archiving email data in MBOX format, convert it to PST file format. Then you will be able to migrate the data to your backup account. If you use the Netkiller PST Conversion Service, you can easily convert MBOX files to PTS files, regardless of file size, and migrate them to the backup account.

The optimal Cloud Migration for your Company

Depending on your company policy, it may be necessary to migrate and backup locally or to Google Cloud or even a third-party backup storage. Netkiller provides their customers the optimal migration solution for a diverse and wide-range of scenarios.

If you would like to reduce costs in data migration while keeping your data secure and also be able to find and restore data easily, please contact Netkiller for a free consultation.

Cloud Integration & Aggregator

Limited-time G Suite Upgrade Promotion Offer with 6 Months Free

If you have considered Google Apps Unlimited for your business now is the time to upgrade! Google Apps Unlimited has been renamed to G Suite Business. The new name comes with new features, unlimited storage for your whole team, and a limited-time promotion lasting until December 15, 2016. G Suite Business includes all the tools offered in G Suite plus Google’s most advanced security features, including email retention, enhanced admin controls, and account-wide search capabilities, all added to increase security. G Suite includes a set of intelligent apps such as Gmail, Docs, Drive, and Calendar to keep companies organized and connected anywhere around the world. Upgrade to G Suite Business to make the most of technology that will bring your team together. For details about G Suite Business versus the standard version of G Suite, check G Suite editions feature comparison.

Six Months Free!!
G Suite accounts with 10 to 99 seats can now upgrade to G Suite Business and receive 18 months for the price of 12 months. The offer ends on December 15, 2016, so take advantage of 6 free month before the offer end! The plan will be discounted on a monthly basis when upgrading to G Suite Business. With this offer, upgrading to G Suite is $120 per user for 18 months instead of for 12 months. Users are not locked in, after 18 months users have the choice to return to G Suite Basic or continue with G Suite Business.

Click here for a presentation on how G Suite can be tailored for your company needs.

Benefits of Purchasing G Suite with Netkiller
There are many benefits to purchasing G Suite through a reseller including dedicated deployment support, training, and consultation beyond G Suite for your business. Find out more reasons why purchasing through Netkiller adds value to your purchase for the same price here: Top 6 Reasons to buy G Suite through Netkiller

Cloud Integration & Aggregator